The procedure to generate a financial batch is as follows:
- Navigate to Quick Menu > System > Configuration > Financial Batches. The Financial Batch List window is displayed.
- Click on Generate Batch. The Generate Batch window is displayed.
- Using the Company drop-down field, select a company from which the transaction export will be compiled.
- Using the Module drop-down field, select the module from which the transaction export will be compiled (e.g. Repairs, Rents, etc.).
- Using the Transaction type drop-down filed, select the type of transactions to be included in the financial batch (e.g. Repairs invoice detail, Works order commitments, etc.)
1.
- Click on Generate Batch. A new transaction batch appears in the Financial Batch window, allocated with a unique Batch ID number and comprises all transactions of the type selected that match an effective definition and all associated rules 2. Individual transaction lines included in the batch are displayed in the Financial Batch Details summary table 3.
- Click on Close. The Financial Batch List window is displayed and a new entry appears in the Financial Batch List summary table. The status of the new financial batch is set to Open.
Note
1 A notification to the end user indicates any instances where the specified criteria returns no matching transactions.
2 Where no financial posting definitions match the selected transaction type, a confirmation message is displayed to the end user and no batch is created.
3 Where transaction consolidation has been specified within the financial map, transaction values linked to the same ledger account code will be combined into a single sub-total. Clicking on an account code level pointer icon (
) will expand the row and reveal the number of associated transaction lines.
See related topics...
To submit a financial batch
To cancel a financial batch
To reverse a financial batch
To override a financial batch posting
Financial batch management overview
