To import invoice detail lines from a contractor statement

The procedure to import invoice detail lines from a contractor statement is as follows:

1. Navigate to Quick Menu > Repairs > Finance > Invoice Details. The Invoice Details window is displayed.
2. Expand the relevant progression status, contractor name and classification type headings before selecting a specific invoice from the hierarchical list, or type its reference into the Search Invoices field. By default the list is filtered to show Open invoice records. An alternative filter can be applied using the Select view drop-down field: Posted, Cancelled or All 1.
3. Click on Details. The Details tab is activated.
4. Click on New Statement. The Select Statements window is displayed, revealing a list of those statements linked to the contractor.
5. Multi-select each statement to be included on the invoice using the adjacent Select tick box.
6. Click on Confirm. The selected items within each statement are displayed in the Detail Lines summary table 2.
7. Where appropriate, click on the Header tab and update the Number of items value on the invoice header to match the number of lines added to the invoice.
8. Click on Save 3.

Note

1 The Search Invoices field will match against any associated element of the invoice record i.e. status progression value, contractor name, or reference number.

2 To verify the legitimacy of an uploaded works order, highlight the corresponding grid row and click on Order Details.

3 Where the total number of lines does not match the number of items held in the invoice header a confirmation message is displayed; these values must agree before the invoice can be authorised.

See related topics...

Repairs invoice management overview

To raise a new contractor invoice

To add detail lines to a contractor invoice