To create a new stock condition element

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To facilitate the transfer of meaningful stock condition survey data onto individual asset records, a prescribed hierarchical elemental structure exists, where Element is defined as a major physical part of a building that fulfils a specific function or functions, irrespective of its design, specification or construction.


The procedure to create a new stock condition element is as follows:

  1. Navigate to Quick Menu > Asset Management > Configuration > Configure Components. The Stock Condition Configuration window is displayed.
  2. Click on New Element. All fields are activated ready for data entry.
  3. Enter a Description for the stock condition element into the field provided e.g. Roof, Central Heating, etc. 1.
  4. Enter the corresponding BCIS code for the stock condition element into the field provided i.e. the unique element identifier as defined by the Building Cost Information Service.
  5. Choose an Effective from date for this new stock condition element i.e. the date on which the element came into effect 2.
  6. Choose an Effective to date if the stock condition element is to be reviewed on a specific date or to capture a change of circumstances; a blank field means the element will be continually valid.
  7. Using the Companies drop-down field, multi-select all companies relevant to the operating boundaries of this stock condition element, or choose the All option, as required 1.
  8. Click on Save. The new stock condition element is displayed in the alphabetical list.


Tip

1 Where only a small number of parameter values are not required, activate the All tick box first and then deselect individual items from the full list, as appropriate; the All tick box will be automatically removed once an item is deselected.

Note

1 System validation rules ensure that the description entered for each new stock condition element is unique for the effective period.

2 The Effective from date defaults to the current system date and cannot be left blank.


See related topics...

To create a new stock condition component

To create a new stock condition attribute