As the variations in required nominations resources may be only minimal, it is possible to clone existing records - retaining all the attributes, classifications (resource type and subtype), user-defined fields, etc, - and apply the required changes to the new copy, thus saving time and effort.
The procedure to clone a nominations resource is as follows:
- Using the Advanced search spy-glass (
), select Resource as the Search for and Search by category, and enter the Resource description as the search criteria 
1.
- With the Results tab in current focus, double-click on the row containing the exact record match, or return to the Criteria tab and refine the search filters. The Resource Details window is displayed.
- Click on Clone Resource. The Resource Details window is populated with all the common attributes of the source nominations resource record.
- Enter a Description for the cloned nominations resource into the field provided. By default, the source nominations resource description is displayed with an additional suffix of '1'
1 2.
- Using the Companies drop-down field, ensure that the selected companies are still valid for this cloned nominations resource and apply any required changes.
- Using the Resource Subtype drop-down field, ensure that the selected parameter value is still valid for this nominations resource and apply any required change.
- Select the Address for the cloned nominations resource using the adjacent spy-glass icon (). The Search Address window is displayed.
- Enter sufficient address details into the search fields provided and click on Search. The Search Address window is displayed, returning all possible matches.
- Double-click on the row containing the exact record match or use Refine Search to enter different criteria.
- Verify that the Landlord applicable to this cloned nominations resource is still valid; an alternative contact group can be located using the adjacent spy-glass icon ().
- Adjust the values entered in the user-defined fields, as required, to reflect the cloned nominations resource; these determine the attributes of the individual nominations resource, with the specific entries controlled by the associated data types i.e. Date Only, Date Time, Decimal, Integer, Lookup, Text, Time Only, True or False.
- Amend the Effective from date for this nominations resource, as required i.e. the date on which it came into effect 3.
- Amend the Effective to date for this nominations resource, as required i.e. to specify the valid duration; a blank field means the potential for nomination will never expire.
- Click on Save.
Tip
1 To aid in identification, it is good practice to employ the first line of the address as the unique nominations resource description.
Note
1 Additional search criteria may need to be employed (e.g. address, post code, resource type) to ensure that the correct nominations resource record is returned.
2 System validation rules ensure that the description entered for each new nominations resource is unique for the effective period.
3 The Effective from date defaults to the date stamp of the source nominations resource record.
See related topics...
Nominations resource management overview
To create a new nominations resource
To add an action plan to a nominations resource
To define a resource field parameter value
