To create a new cost floor import management rule

To streamline the identification of all cost floor contributory elements, it is possible to conduct a controlled import of all completed works orders linked to an asset record in current focus. Analysed over a defined period (in years), the actual invoiced value of each matching record will be utilised in the final cost floor calculation, taking into account any existing ‘manual’ entries that have been captured previously. For each discrete company in operation across the housing organisation, a separate cost floor import rule can be defined, with a number of field attributes under the complete control of the end user.

The procedure to create a new cost floor import management rule is as follows:

1. Navigate to Quick Menu > Home Buy > Configuration > Cost Floor Import Rules. The Cost Floor Import Rules window is displayed.
2. Click on New Rule. The Cost Floor Import Rule window is displayed.
3. Using the Companies drop-down field, multi-select all companies for which this cost floor import rule is relevant, or choose the All option, as required 1.
4. Enter the number of Years into the field provided i.e. the historical duration over which completed works orders should influence the calculation. The Up and Down arrows are available to increment or decrement the value, as required.
5. Enter the Disregarded value into the field provided i.e. the baseline threshold limit, setting the value of incurred costs that cannot be recovered under the terms of the scheme.
6. Using the Cost Type drop-down field, select the desired classification of incurred cost e.g. Reactive Repairs, Planned Works, etc. 1.
7. Choose an Effective from date for this cost floor import management rule i.e. the date on which it came into effect 2.
8. Choose an Effective to date if the cost floor import management rule is to be reviewed on a specific date or to capture a change of circumstances; a blank field means the rule will never expire.
9. Click on Confirm 3. The new entry is displayed in the Cost Floor Import Rules summary table.

Tip

1 Where only a small number of parameter values are not required, activate the All tick box first and then deselect individual items from the full list, as appropriate; the All tick box will be automatically removed once an item is deselected.

Note

1 These custom values can be populated by the end user via the general lookup parameter entitled Home Buy Asset Cost Types.

2 The Effective from date defaults to the current system date and cannot be left blank.

3 Only one cost floor import management rule can be effective for a single company at any one time; where overlapping Effective from and Effective to dates are detected, the user will be asked to amend the values accordingly.

See related topics...

Home buy configuration management overview

To remove a cost floor import management rule