The procedure to add a new asset reference is as follows:
- Using the global search facility, type in the first few characters of the asset address
1.
- Double-click on the row containing the exact record match. Where the expected record is not listed, a more advanced search can be conducted using the spy-glass icon (
).
- Click on Asset Details. The Asset Details window is displayed for the current asset.
- Click on References. The References tab is activated.
- Click on New Reference. The Add Asset Reference window is displayed.
- Using the Reference type drop-down field, select a parameter value appropriate for the asset reference.
- Enter the unique asset Reference into the field provided i.e. to match local numbering conventions.
- Use the Comments field to add any contextual data that is relevant to the asset reference.
- Choose an Effective from date for this asset reference i.e. the date on which it came into effect 2.
- Choose an Effective to date if the asset reference is to be reviewed on a specific date or to capture a change of circumstances; a blank field means the asset reference will be continually valid.
- Click on Confirm 3. The new record is displayed in the References summary table 4.
- Click on Save.
Note
1 The search facility will return all possible matches for any corresponding address field once the Number of characters before an automatic search commences system preference is reached.
2 The Effective from date defaults to the current system date and cannot be left blank.
3 A new value for the same asset reference type can be added at any time; the Effective to date for the previous entry will be automatically populated to avoid overlap.
4 To amend the details of an existing asset reference, double-click on the desired row in the References summary table; only a limited number of fields can be updated once a record has been created.
See related topics...
To create a management episode for an asset
To create an ownership episode for an asset
To add a new asset
Using the search facility
